If your employees are exempt from the Fair Labor Standards Act, this is a judgment call on your part. I say if because salaried does not necessarily mean that they are exempt employees under the FLSA. Many employers use salaried and exempt interchangeably, which is not accurate. That is, an employer can pay a non-exempt employee a salary, as long as the employer also abides by the FLSA concerning paying for overtime hours worked and so forth. For purposes of this response, I will assume that salaried does mean exempt from the FLSA.
Most companies that have exempt professionals who travel or work on weekends just inform those people that it's part of the job and that this extra time and effort is one reason why the job pays at the level that it does (i.e., the weekend work/travel is calculated into the pay level of the job). However, giving some kind of compensatory time to exempt employees for their weekend travel and business hours is a good thing to do for morale or, as you put it, to show appreciation.
Giving back hour-for-hour is more than you need to do. Many accounting firms have a program whereby for each hour worked by exempt employees in excess of a threshold of say 50 hours during a standard work week, one-half hour is deposited to a compensatory time bank. You might want to create a compensatory time bank for exempt employees who regularly work on weekends for travel and business. If so, you should establish clear guidelines to prevent misunderstandings or misuse. For example, you might want to exclude hours worked by employees who infrequently travel or work on weekends (i.e., have a minimum of some kind that makes sense for you and your business). You might want to exclude travel work hours on Friday evenings or Sunday evenings from consideration, because this a typical travel time for many workers who travel for business. These are just some thoughts on the subject. I think overall that it's a nice idea for morale and appreciation purposes.
Question added to topic Human Resources • April 17, 2008
Should I give days off in exchange for weekend business travel?
My employees are salaried and some business trips require travel or actual business on the weekend. Should I show appreciation for this by offering some week days off? If so, should I do it a day for a day?
Penny is a seasoned human resources executive and consultant with over 25 years of diverse business experience in advising enterprise leaders on employment-related matters.