While planning for the next few decades is critically important to a company's success, small businesses can also increase profits by finding out what perceptions exist today. Two ways to accomplish this market research are through surveys and focus groups. And luckily, you don't need a Ph.D. in marketing to take advantage of either one.
Surveys don't have to be expensive, formal or time-consuming to be of value to your business. Even a simply structured survey enables you to get feedback from your customers. Most survey methods used by small firms rely on one or more of the following methods:
- Telephone interviews. This is an inexpensive and fast way to obtain small quantities of relatively impersonal information from your customers. Keep your questions simple, clearly worded and brief--most people don't like to spend a lot of time on the phone answering questions.
- Direct-mail interviews. If you want to broaden the base of your survey, this method may be just the ticket. Your survey can be as simple as a postcard or as elaborate as a cover letter, questionnaire and reply envelope. Keep questionnaires to one page, and ask no more than 15 questions. Like telephone interviews, direct-mail surveys should be structured with "yes/no" or "agree/disagree" boxes to facilitate responding easily. Don't request more than one or two write-in answers.
- Fax and e-mail interviews. Many of the same principles used for direct-mail interviews also apply to faxed or e-mailed surveys. One exception: Never send an unsolicited fax that is more than one page long. Give clear instructions on how to respond, and be appreciative in advance for the data you get back.
Focus groups are an effective way to get in-depth information, generate new ideas, test new concepts or products, or measure your business against perceptions about your competition. These groups usually consist of eight to 12 individuals brought together to discuss a particular subject. Sessions usually take between one and two hours, and are always taped.
When conducting a focus group, you should pay participants for their involvement, hold the sessions in a central location, provide name tags (first names only), and encourage an open-ended flow of ideas.
Whether you decide to use the survey approach or opt for focus groups, keep these guidelines in mind:
1. Clarify your research objectives, and decide on a reasonable budget. Staying on target is important, and a budget will help you keep the scope of the project in sight.
2. Decide whether you will do the research or hire a professional. By doing some homework and planning carefully, entrepreneurs can accomplish this kind of research on a small scale. If you feel uncertain about the process, or are simply too busy to run the operation yourself, contact your local chamber of commerce for recommendations about firms or individuals who can conduct market research for smaller companies or ask your area university or community college for assistance and advice.
3. Ask for relevant information. If you're looking for feedback having to do with a particular issue, age group, location, product line and so on, customize your questions to target the information you need.
No matter what kind of market research you conduct, none of the feedback will be worth a hoot if you disregard the responses and don't apply what you learn. After all, the real excitement in doing research comes from making a genuine discovery--something you didn't expect or hadn't anticipated. This kind of revelation can help you plan the future with a lot more accuracy.
Leann Anderson is the owner of Anderson Business Resources, a Greeley, Colorado, company specializing in customer service, marketing and business etiquette. E-mail her at firstname.lastname@example.org