Employees need quick and easy access to the document management system from their desktops. Typically, this requires a network with the software residing on a server so employees can access and share electronic documents. Another option, however, is to build the infrastructure remotely via the Internet, Campbell says. Rather than running on your server, for a monthly fee, some ISPs are beginning to offer access to groupware and messaging products like Lotus Notes residing on their servers. The ISP manages the entire document management system, making it less costly to start up and support, and employees access the software with their Web browsers.
Finally, with all these important documents stored in an electronic format, you'll need a backup system to protect your information. You can back up to tape, disk, or an optical disk drive for more advanced backup needs. Krach, for instance, uses the archival features included with the PaperPortStrobe to back up documents to an Iomega Jaz drive.