This ad will close in

Time Bandits

Are administrative tasks eating you alive? Here's how to cut them down to size.

Office administrative functions rank among the top three most time-consuming tasks for 81 percent of the small-business owners surveyed last year by Comprehensive Business Services, an accounting franchisor based in Mission Viejo, California. In fact, more than half those surveyed spend 15 or more hours each week on tasks that don't generate income for their businesses. That's a tremendous amount of lost potential and revenue. What's the solution? First, says Charles White of Comprehensive Business Services, take an inventory of how you're spending your time. List one item at a time and then review them, keeping these thoughts in mind:

  • Be sure the task is essential. Will your business suffer if you aren't doing some of the things you've been doing?
  • Systematize the task. "Analyze the procedure and create a step-by-step formula for getting it done," says White. This forces you to develop the most efficient way of doing the work.
  • Delegate. Systematizing makes delegating much easier and more effective. Look within your organization for people who can take over tasks, and give them the necessary authority for getting the work done.
  • Outsource. When you don't have the necessary skills for particular tasks within your company, outsource the work. "Outsourcing is a common way to delegate necessary functions that have no direct bearing on generating sales," says White. "Outsource in areas where there's a particular expertise required that you don't have. For example, advertising and accounting functions are commonly outsourced."
  • Consolidate. When outsourcing, consider a source that can handle a number of related tasks. For example, you may look to your accounting firm to not only prepare your taxes and create standard financial reports, but to handle payroll and provide cash-flow management assistance. This allows the source to get to know your company and to act more as a consultant than simply a task-performer.

Contact Source

Comprehensive Business Services, (800) 323-9000, http://www.comprehensive.org

Like this article? Get this issue right now on iPad, Nook or Kindle Fire.

This article was originally published in the August 1998 print edition of Entrepreneur with the headline: Time Bandits.

Loading the player ...

Social Media Prediction: Video Is Going to Be Bigger Than Ever This Year

Ads by Google

0 Comments. Post Yours.

Most Shared Stories

1
The 3 Attributes to Look for in Top Talent
2
5 Key Characteristics Every Entrepreneur Should Have
3
14 Books Every Entrepreneur Should Read in '14
4
Steve Jobs' 13 Most Inspiring Quotes
5
The 7 Books Every Entrepreneur Needs to Read When They're Discouraged

Trending Now