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Getting More from Your Employees

If you think your workers are motivated without consequences, think again. Being a good leader means providing checks and balances.

"Average" isn't good enough any more. Not in this competitive environment. Not in this lagging economy. If you accept average performance from your employees, you're doing your company a huge disservice.

So why is it then that so many of us mutely accept mediocre performance? Perhaps because raising the bar isn't easy. Taking corrective action can be unpleasant. And if you haven't done any of this before, it may not be clear how or where to begin.

One place to begin is with the 20-60-20 percent rule. It goes like this: rate the performance of nearly any employee group, and you'll find the population divides itself into three categories:

  • 20 percent are strong performers
  • 60 percent are average performers
  • 20 percent are weak performers

You have three possible places to begin, but which one's most critical? Here's a clue: your strong performers are already doing fine under your current management, so don't waste time fixing what isn't broken. We'll come back to them later.

That leaves your average performers--your majority--and your weak performers, a smaller but more dangerous group. Whom do you start with, and what do you do?

The good news is you can kill two birds with one stone. Research has shown that when you start vigorously managing your weakest employees, it makes the biggest impact on your next group up--namely, your average workers.

If you aren't taking action against underperforming employees--employees who aren't productive, who come in late and waste time or perhaps don't come in at all--what message does that send to the average worker?

It tells them that there are no consequences for performance. Remember, your employees are well aware of one another's behavior, even if management pretends not to notice. This fosters a culture of apathy and negativity that drags everyone down.

On the other hand, if you start holding underperformers accountable, many of your average employees may just step it up a notch, all by themselves.

There are a number of ways to manage poorly performing employees. Start by creating job descriptions and performance standards for everyone--a step many small employers wrongly overlook.

Job descriptions are incredibly useful tools. They tell employees what's expected of them. They give you a standard for measuring performance, a must when it's raise and bonus time. And they protect employers against wrongful termination suits, because now you have a specific tool for documenting problems.

If someone isn't performing well in his or her job, figure out why. Is it a training issue? If so, make training available and you may solve the problem. Is this person a good worker, but poorly suited to his job? Then see if there's a more appropriate role for him elsewhere in the company. Or does she simply have very poor work habits? If no matter what you try, you can't motivate her to improve her performance, you need to do the toughest thing of all: terminate her.

"Neutron Jack" Welch, the former CEO of General Electric, is famous for his extreme managerial practices. In the 1980s, Welch insisted that each year, every department manager rank his or her personnel and eliminate the bottom 10 percent of workers. His theory was that it raises performance expectations and keeps everyone--even stellar employees--on their toes. Fear of losing one's job is powerful motivation.

While Welch's practice was radical, it's also radical--dangerously so--to keep non-performers on board. Plain and simple, they are hurting your business! Cut them loose, and you'll send ripples throughout your organization, shaking up other non-performers and prodding average employees to aim higher. As a bonus, you'll boost morale among your top performers, because it shows that you're paying attention and that you value good work.

According to an old Icelandic proverb, "Mediocrity is climbing molehills without sweating." If you want to climb mountains, not molehills, develop a zero tolerance for mediocrity. Use the 20-60-20 percent rule to keep your employees moving upward.

Ray Silverstein is the president of PRO: President's Resource Organization , a network of peer advisory boards for small business owners. He is author of two books: The Best Secrets of Great Small Businesses and the new Small Business Survival Guide: How to Survive (and Thrive) in Tough Times . He can be reached at 1-800-818-0150 or ray@propres.com .

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