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Importance of a Job Description

It's not just for screening candidates anymore. Today, business owners are finding numerous ways to put an employee's job description to work for them.
June 23, 2005
URL: http://www.entrepreneur.com/article/78506

Provided by
HR Powerhouse

Who knew that a good job description could be such as a versatile management tool? Though it still remains a hiring tool in the most traditional sense--a written description identifying a job by title, essential functions and requirements--a well-crafted description also spells out the knowledge, abilities and skills required to perform a job successfully. These additional descriptions are extremely helpful when it comes to employee training and career development.

A business owner can use a good job description not only as a valuable aid in the job-recruiting process, but also as an outline for reporting relationships and working conditions. A well-crafted job description can also be used for:

When it comes to job description, flexibility is the key. It may be wise to create more generic job descriptions that emphasize expectations and accountabilities, rather than specific tasks, thereby encouraging employees to focus on results rather than job duties. A more wide-ranging job description is also easier to maintain--it doesn't require modification with every minor change in duties.


Mary Massad is the director of HR product development for Administaff, a leading personnel management company that serves as a full-service human resources department for thousands of small and medium-sized businesses throughout the United States. For additional HR information, visit HR PowerHouse, an HR website powered by Administaff.