All That You Survey

If you're losing track of all the multimedia information on your hard drive, there's an easy solution: Organize it with catalog software.
2 min read
Opinions expressed by Entrepreneur contributors are their own.

If you've a business to promote, you probably have a dark vault on your hard drive bulging with pictures, sounds, animation, slides and video clips for use in your marketing materials, reports and Web pages. But when your digital vault becomes so crowded and disorganized that you dread looking for the file you need, it's time to get a professional multimedia cataloger like Portfolio. And if you've given up on slow, crash-happy, freebie catalogers that lack sophisticated options, you'll find Portfolio well worth the price ($200, street).

With Portfolio, you simply click Catalog/Add Items and choose the files or the file formats you want to add to a particular "portfolio." The program then pops smaller images onto a page you can scroll all at once; you can view a larger image with a double click. You can also look at just the images in Thumbnail View; at an index of names with the thumbnail you select in List View; or a single record with image, keyword and description in Record View. The Customize button lets you decide what additional file information (such as height, width, and color mode) you'd like to display with each type of view. When it's time to create output using multimedia graphics, sound, video, animation and so on, scripting options in AppleScript or Visual Basic help you publish to the Internet or other venues. You can even tap into other companies' digital image banks by clicking hot links right from Portfolio.

Rebecca Frances Rohan has been a computer and Internet journalist since 1988. She is the author of Building Better Web Pages (AP Professional).

More from Entrepreneur

Grow Your Business at Entrepreneur LIVE! Join us on Nov. 16 in Brooklyn, NY, to learn from legends like Danica Patrick and Maria Sharapova, pitch our editors, meet with investors, and potentially walk away with funding!
Register here

One-on-one online sessions with our experts can help you start a business, grow your business, build your brand, fundraise and more.
Book Your Session

In as little as seven months, the Entrepreneur Authors program will turn your ideas and expertise into a professionally presented book.
Apply Now

Latest on Entrepreneur

My Queue

There are no Videos in your queue.

Click on the Add to next to any video to save to your queue.

There are no Articles in your queue.

Click on the Add to next to any article to save to your queue.

There are no Podcasts in your queue.

Click on the Add to next to any podcast episode to save to your queue.

You're not following any authors.

Click the Follow button on any author page to keep up with the latest content from your favorite authors.