3 Ways to Be Super Productive Starting Right Now
Everyone wants to get more done in a given day. If you own your own business, productivity helps you take it to the next level.
Productivity can be elusive, though. The good news is, with a little discipline and the right tools, you’ll have what it takes to achieve what you want.
Here are three tips to help business owners, managers, employees—anyone really—to start working faster and smarter.
1. Avoid multitasking.
When you have too many things to do, it can be tempting to try to do everything at once. However, when you attempt to do two or more things at once, you are less efficient at all of them. Not only does switching between tasks reduce productivity by 40 percent, a recent study finds that it also interferes with overall brain activity.
Instead, consider working in sprints, tackling one task and completing it before starting on another. If frequent interruptions are a problem, find a quiet spot or ask employees and coworkers not to bother you during that time period.
You can also benefit from shifting the majority of your workload to the start of the week. One study found that we accomplish the most tasks on Monday, completing 20.4 percent of our weekly tasks on that day. By Friday, task completion falls to 16.7 percent.
2. Upgrade your technology.
How old is your current equipment? Businesses often delay purchasing new computers and mobile devices due to budget constraints, but this costs money itself. A recent study from Deloitte found that for every three older PCs a company retains, small businesses lose about $2,520 a year on productivity.
Put an equipment replacement plan in place and do your best to follow it. Keep Moore’s Law in mind, which roughly states that computer chips will double in performance every two years. You’ll need to keep up with the pace of technological change to make sure your teams can achieve strong performance as time goes by.
There are many affordable options that can keep you going without cutting into your budget. Products like Dell’s 2-in-1 laptop and the Latitude 7285 Productivity Keyboard can have you working smarter while on-the-go.
To minimize interruptions, consider adding a second monitor to your workstation. A recent IDC study says a second monitor boosted productivity 18 percent, with 91 percent of users saying they were more satisfied with a dual monitor configuration.
Not only do dual monitors reduce switching between screens, more information can be displayed in front of you, helping you locate information much more quickly. To maximize viewing comfort, consider a dual monitor stand from Dell, which includes multi-adjustment capabilities such as tilt, swivel and horizontally slide.
Pay close attention to how your devices are operating throughout this time and tweak your plan to ensure you replace before slowdowns occur.
3. Have a routine.
To make your routine most effective, take a serious look at how you’re spending your day. Go hour by hour, recognizing when you experience distractions, and work toward eliminating them.
Then, if you’re most productive when you first arrive, set the first hour or two of the day aside for checking items off your to-do list, scheduling meetings for after that time.
For small businesses, sticking to a routine from start to finish can be tough, since workers must wear many hats. Consider outsourcing a few of your least favorite tasks using a crowdsourcing site, virtual assistant, or a partner. Your time can be better spent working on growing your business.
Productivity can be elusive, but you can take charge of your own schedule. Dell serves as technology advisor to numerous small businesses, equipping professionals with the tools they need to get work done. With more than three decades of experience in working with small businesses, they have the perfect suite of tools for every type of business.
Click here to learn more about how Dell can help your small business.