Promote a new policy that states that employees are responsible for filing, copying and otherwise keeping track of their own pay slips. Say that if an employee requires replacement copies of pay slips, these will be provided for a specific fee per slip.
The cost should reflect what the company expends in time, effort, copying and other resources to meet such requests.
Question added to topic Human Resources • August 12, 2011
Are Owners Required to Provide Past Employee Pay Slips?
As an employer in California, we provide printed pay slips and mail them to our employees. Many do not keep track of them and continue to ask us to send them six months of past pay slips. Legally do we have to provide these or is it the employee's responsibility to keep their records? What tips do you have to avoid this in the future?
Penny is a seasoned human resources executive and consultant with over 25 years of diverse business experience in advising enterprise leaders on employment-related matters.