Once considered some trendy European way to make business owners
spend a lot of money, ergonomics has gained respect in recent
years. Simply put, this term refers to designing and arranging
furnishings and space to fit the natural movements of the human
body. Ergonomics can help you and your employees avoid repetitive
stress injuries from typing or bending, and can prevent common
problems like back pain, which often sideline entrepreneurs and
their employees.
Noise pollution is one of the biggest problems in many offices.
One good way to decrease noise is to cover computer printers with
sound shields. Covering a printer can cut noise by more than 90
percent . . . and increases concentration accordingly.
Buy adjustable chairs. A good chair allows the user to adjust
the seat height and the tension of the backrest. The seat should
angle forward slightly to keep from cutting off your circulation.
Boost the benefits of a good chair by providing footrests.
Elevating the feet slightly while typing or sitting at a desk
reduces lower back strain and improves circulation, keeping you
more alert.
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Make sure the desk and chair arrangement you choose allows you
to keep the tops of your knuckles and tops of your wrists, and your
forearms all in a straight line as you work on your computer. Your
computer monitor should be at or below eye level. Use under-desk
keyboard trays and monitor stands, if necessary, to get everything
in line.
Another often-ignored problem in offices is lighting. Too much
or too little lighting causes eye strain and tiredness, decreasing
productivity. To cut down on glare, put filters on computer
screens. Use individual lamps to illuminate desk work and help eyes
adjust from overlit computer screens to underlit paper. Install
miniblinds to let each employee control the amount of light to
match the task at hand and time of day.
You can find office furniture touted as ergonomic at a variety
of sources, from office supply superstores to traditional office
furniture retailers. Just because something claims to be ergonomic,
however, doesn't mean it's right for you. Always test
furnishings before you buy. Sit in the chair and make sure it's
comfortable; sit at the desk and make sure it's the right
height. Make sure your desk and chair work together and that there
is plenty of legroom under the desk.
When buying furniture, look for solid construction, particularly
in desks. The ready-to-assemble desks available at home or office
superstores are often poor quality. Most are made of particleboard,
which won't stand up to heavy use. A better option for those on
a budget is to buy used office furniture.
More and more furniture dealers these days sell used (also
called "reconditioned") office furniture. You can find
everything from a single desk and chair to a full fleet of cubicles
for your staff. Typically, furniture has been repaired and
repainted where necessary. In some cases, savings can be up to 70
percent over the cost of the same items new.
You can find used furniture sources in the Yellow Pages, or look
in your local newspaper's classified ad section for individuals
selling used pieces. Flea markets, auctions and estate sales can be
other sources of used items.
Excerpted from Start Your Own Business: The Only Start-Up
Book You'll Ever Need, by Rieva Lesonsky and the Staff of
Entrepreneur Magazine, © 1998 Entrepreneur Press