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Tools to Help You Grow

With so many tools available to grow your business on eBay, it's tough to tell which ones really help you put the pedal to the metal. Here's our list of must-haves.

Opinions expressed by Entrepreneur contributors are their own.

With a dizzying array of software and services for eBay sellers, successful sellers are barraged with offers for services to "improve" business. eBay and plenty of third-party providers are continuously developing tools to make a seller's life easier--and for the most part, many do. The problem is taking the time to separate the good from the bad.

Making a snap decision when choosing a sales tool or software from an e-mail can be foolhardy, and listening to a telemarketer or trade-show salesperson's pitch and signing up for service without thorough investigation can be disastrous. The bottom line: Take it slow, and start small.

For the budding eBay business mogul, eBay and PayPal have developed a large selection of good, solid business tools. Using them is a safe bet, and because they're from eBay, they immediately adapt to any changes in the eBay system.

My first piece of advice: Be sure you don't subscribe to more services than you can keep track of or spend so much money on products that you price yourself out of a profit.

I have tried eBay's tools and many others for my business and recommend you take advantage of some of these helpful offerings. They're designed for eBay "businesses"--meaning, if you're listing more than 50 items a month, you may need the help these tools provide. Read on to get a taste of some of your choices.

You may notice that many of the tools below come free when you have a basic eBay Store. If you're running a business on eBay, you should have a Store. At the low price of $15.95 per month, it's definitely well worth the cost, considering the many bonuses eBay throws into the subscription.

Turbo Lister

If you don't have a high-speed, always-on internet connection, you should be using Turbo Lister to upload your listings to eBay. Even if you do have a high-speed connection, Turbo Lister can save you time by giving you a place to prepare listings at your leisure and upload them all at once. Best of all, Turbo Lister is free.

Turbo Lister is downloadable software for use on a PC (sorry, it's not available for Macs at this time). It combines all the features of the What You See Is What You Get (WYSIWYG) editor-based "Sell Your Item" form in one convenient program. Here are a few special features you won't find anywhere else:

  • Archive your listings: Turbo Lister saves your listings in one convenient program, so you can reuse them or retrieve a particular template.
  • Bulk editing: By selecting listings (highlighting with a mouse click) in the program, you can make changes to item specifics or selling formats.
  • Inventory: Organize your listings in folders, and save them for future use. Duplicate and copy them to make multiple listings based on your inventory for uploading.

Selling Manager

When it comes to automating and organizing a business on eBay, eBay's $4.99 per month subscription to Selling Manager certainly fits the bill. (Selling Manager is free if you have a basic eBay Store.) Selling Manager replaces the "My Selling" tab of your "My eBay" page, making it extra handy for those who run their businesses on eBay with a Mac. You can run the program directly on the eBay site, because it's not platform dependent.

With eBay's Selling Manager, you can view the status of all your listings at a glance using the "Summary" page or the individual status columns. For example, when an item is listed, it is in the "Active Items" area; once it is sold (but not paid for), it moves to the "Sold: Awaiting Payment" page. After the buyer pays with PayPal, the listing moves to the "Sold: Awaiting Shipment" page. One glance at this page at the end of the day, and you'll know how many boxes you need to ship the next day.

Selling Manager also allows you to customize a set of e-mails to send to your customers through eBay's e-mail system. Each transaction is held in its own area, so you can send invoices and e-mails, and make notes about the transaction. All this data can be downloaded for your own records.

There are some bulk functions as well. You can leave feedback for many buyers at once. You can also file Unpaid Item (UPI) reports from a clickable menu--very convenient! You will never forget to file for the Final Value Fee (FVF) Credit, as it shows up on your "Summary" page when eBay's timetable says it's time to file.

Sales Reports Plus

Although all eBay sellers get Sales Reports as part of their "My eBay" page, you can get extended information on your business's metrics for an additional $4.99 per month (or free with your eBay Store) by subscribing to Sales Reports Plus.

Sales Reports Plus defines your business metrics by category, format (Fixed-Price, Store Item, or auction-style listing), ending day, length of listing and ending time. That's a lot of information!

Sales Reports Plus gives you a snapshot of your weekly and monthly sales figures, and provides an analysis of your net eBay and PayPal fees. This lets you see your fees as a percentage of your sales, giving you an idea of what you may be spending to grow your business.

There's also a detailed area that goes over your FVF Credits and Store Referral Credits. Both are excellent barometers of whether your marketing is really working for your listings.

You can download archived reports to your computer for up to two years after they have been generated.

Tools of the Trade

eBay Marketplace

A little-known fact to build your sales: eBay offers its sellersa line of HTML code (called a "sniplet") to insert on ablank internet page or on your own website. Once you place thiscode on the page, you'll get a full-page listing of your eBayitems currently for sale on the site. You can access the sniplettool at agree to the eBay Editor Kit-License Agreement to customizeyour page. Once you make your customization choices, you'll getyour magic sniplet.

You can use the sniplet to insert this page all over theinternet--there's no limit to how many times you can use it.Why not put one up on your personal free home page offered by yourISP? Remember that if someone buys from your eBay Store afterclicking through a Marketplace link, you will get a 75 percentdiscount on your Store item's FVF.

Store Traffic Reports

All eBay Store owners get access to basic Traffic Reports, whichgive you the number of page views, the number of visitors to yourStore, and data on unique visitors. One of the more tellingfeatures from the report is that you learn how people are findingyour eBay Store. Do they come directly from your other eBaylistings? From other sites (your Marketplace at work)? From searchengines?

If people arrive at your Store through search engines, theTraffic Reports will show you which unique keywords the visitorsused to get there. This is handy when you want to put together yourKeyword campaign.

If you have an Anchor or Featured eBay Store, you'll geteven more data, including path analysis, search terms used withinyour store, and data on returning visitors. For more information onthe data available to Featured and Anchor eBay Stores, visit

eBay Keywords

Successful businesses on eBay know that a Keyword campaign is aneffective way to market your listings on the website. This kind ofadvertising works best when you specialize in a particular type ofproduct that has a distinct audience.

To attract the searching audience, you need to select keywordsthat represent the types of items you sell. You then submit thekeywords and indicate how much you would be willing to pay whensomeone clicks on your advertising banner to go to your eBay Storeor Store listing (that's why it's called pay-per-clickadvertising). You'll also see who else is using those keywordsto advertise, and you have the option of outbidding yourcompetition for priority placement. The higher you bid, the moreoften your banner will appear. Your banner will then show up when asearch is run on eBay that includes your keywords.

Cross Promotions

One of the best marketing tools eBay offers for Store owners(and one of the easiest to use) is the ability to select items tocross-promote in your listings. Cross promotions appear at thebottom of your listing, showing other items you're selling. Asa buyer, I can assure you that cross promotions help increasesales. When I'm buying one thing from a seller and an aptly-placed cross promotion catches my eye, I usually add it to mypurchase.

You have control over which items to promote within yourlistings. In the "Items I'm Selling" area of your"My eBay" page, select the item you want to set up crosspromotions for by clicking on the icon in the last column of thelisting. (You can also use the links on each item page, but the"My eBay" links are more convenient.) Once you clickthere, you can manually select which items you wish to promote, orthey can be automatically selected based on your criteria.

Third-Party Solutions

Not only can you streamline your business from eBay, you canalso find tools to help grow your business from independentcompanies that make their living helping sellers on eBay.

Most of these independents understand business as well as eBay.Their business experience can add to your bottom line. I try outmany of these services as they roll out and write about them, in my books or on my website. Be sure to check infrom time to time for up-to-date information.

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