If your employees spend a lot of money in cash, you need to make sure you have them list these expenditures on an expense report form. Have them attach the receipts to the back of the form so you can double check the entries on the form against the actual receipt. You or your bookkeeper will then add in the expense codes and write them a check for reimbursement of the expenses.
Need an expense form for your business? Download one for free from our FormNet library of business forms. Scroll down our "Financial Management" forms page for a variety of useful forms, including an "Expense Report" form.