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Emails: How Not To Write Them At Workplaces Despite dripping sarcasm and a barely-concealed growl, Jobs' emails have only become more popular.

By Prerna Raturi

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When it comes to official emails, not everyone can be the brash, cocky – yet effective – like Steve Jobs. Despite dripping sarcasm and a barely-concealed growl, Jobs' emails have only become more popular. But since you aren't Jobs, here are five top email etiquette rules to live by:

1. Dear, howdy, etc: Never, ever, start an email without properly addressing the person, and a short "How you doing?" Don't go all Chandler though – stick to the formal tone and write full sentences.

2. Of short forms and text language: U jst cnt type lyke dis. Refrain from the text language many find cool and appealing, and stick to proper English, whether American or British. There's no way text-ish can ever look professional.

3. Reply back: A delay in replying to official mails is one of biggest reasons for misunderstanding between colleagues. You might come across as having a not-worth-my-while attitude, while the truth is you thought you will reply to the mail at leisure. If that's the case, mention the same, but do drop a line.

4. Of old mails and new ones: Use an older email only if your new email pertains to the same subject. If now, type out a fresh email and use a new subject line. If it is to someone you might think may have trouble recollecting who you are, mention how have corresponded in the past.

5. Signing off: Don't let your signature take up a lot of space. Your name, designation, company website, and a phrase you like or live by, should do. Also, don't show off your sense of color aesthetics by introducing it in your signature – stick to the color of the body text.

Prerna Raturi is writer, researcher and editor for the past eight years and writes for a number of newspapers and magazines. She started her journalistic career with Business Standard, and has also worked in the field of women's empowerment. Her interests include reading, writing, and adventure sports.
 
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