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As Your Company Scales, These Are the 8 Keys to Hiring the Right Team Members Avoid the pitfalls and make sure your team grows with your company.

By Elias Torres Edited by Dan Bova

Opinions expressed by Entrepreneur contributors are their own.

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Hiring is central to growth, but it's also one of the biggest barriers a company comes up against when trying to grow fast. At Drift, we've grown from 100 to 250 people this year alone, and that growth is key to our success.

Related: Why This Startup Went Through Nearly 50 Interviews to Find the Right Hire

What, though, are the biggest pitfalls scaling companies need to look out for in the hiring process? And, what are the critical keys to hiring without compromising the growth path of a scaling company?

1. Centralize the hiring decision and take consensus out of the picture.

The fear that a new hire might be better than the person interviewing them is enough to muddy the waters. But, teams should be hiring people better than themselves.

It's important to remove bias from the equation by putting hiring into the hands of a hiring manager. This helps avoid pushing decisions down the ladder, where there's less experience, less comfort with risk and less confidence to make company-impacting decisions.

Teams will still be involved, but as part of the interview loop: a clearly defined part of a structured recruitment process. This brings us to the second key.

2. Have a structured -- but flexible -- recruitment process.

Structure sets expectations for everyone. A typical setup involves pre-interview, post-interview and the interview loop in-between.

The key to successful recruitment, though, is a team's flexibility. If a candidate drives from Maine to Boston for her first interview, should she be forced to make another round-trip because the structure requires two separate interview rounds?

No. In fact, according to the Yello 2018 Recruiting Study, 60 percent of respondents said that the application and interviewing experience impacted their decision to accept a job. Flexibility means accelerating the process and completing the interview loop in one day, so as not to lose good candidates for the sake of procedure.

Related: The Types of Team Members You Need to Hire at Each Stage of Your Business

3. Take speed seriously.

Speed is the strongest hiring weapon a company can wield. Yello's study also found that 50 percent of applicants will have more than one suitor, meaning companies lose good candidates when they hesitate to decide.

Centralizing hiring decisions contributes to a speedy process: a hiring manager's decision can be made much faster if he doesn't need to look for someone else to back it up.

Speed also means putting the offer letter in a candidate's hand the moment the decision is made. This often makes hiring managers uncomfortable: Having an offer printed and ready to sign can seem premature. But, it gives that company an advantage over its competitors: It's one of the first to make a formal offer to the candidate of choice. And, the offer can be rescinded if necessary by making it clear that the agreement is pending background checks and references.

4. Empower for exceptions.

At Drift, we take no more than seven days from the time we hear a candidate's name to the time we make her an offer. This approach was inspired by Paul English's "Seven Day Rule," which he implemented as co-founder of two successful travel companies, Kayak and Lola. However, there are two exceptions, that every hiring manager should be empowered to make.

The first is for the C-suite. The process here should take longer, but should still proceed with haste.

The second is the ability to make an offer on the spot. Job transitions are logical and emotional decisions, and if a prospective new employer catches a prospective hire when he is both upset about where he is and excited about where he could be, that's the time to move.

Related: Are You Hiring the Best Candidate for the Job or the One You Like the Most?

5. Accept the inevitability of a bad hire.

Too many teams try to optimize for hiring perfection. A bad hire, or the prospect of one, tempts a team into bringing more checks, people and steps into the process, slowing everything down and giving competitors an edge to snatch up a good candidate.

Leadership IQ research found that only 19 percent of new hires are considered fully successful and 46 percent will be considered a failure after the first 18 months. As a result, companies must accept that a bad hire is inevitable and institute processes to resolve these situations quickly when they do occur, rather than compromise recruitment for fear of the worst-case scenario.

6. Look for three red flags that every bad hire exhibits.

With that said, there are three red flags to look out for in the interview loop that are the surest signs of bad hires:

  • Are they solely motivated by money?
  • Do they come across as arrogant?
  • Are they unprofessional, negative, or just difficult to work with in general?

Don't look for hints: Be certain. These might not show up in the interview, but when they do, it's critical to take action quickly.

Related: 4 Things That Are Keeping You From Hiring the Best Talent

7. Recruit for customer success.

A company's purpose is to make its customers successful. Every new hire should be recruited based on their ability to achieve this goal.

Putting customers first shouldn't just apply to the day-to-day. Ask questions that help determine if candidates can serve customers better, rather than serving themselves.

8. Never stop searching.

Too many companies go too long without recruiting new talent. They put budget in the way or prioritize other tasks. But, hiring is as important as building or selling a product. If a company can't recruit, it's less valuable to its customers.

A company can always bring in people to add the talent it needs to reach its next level of growth. It's crucial to never stop searching, because by building teams first, the products -- and success -- follow.

Elias Torres

CTO and Co-Founder at Drift

Elias Torres is CTO and co-founder of Drift, a conversational marketing and sales platform. Torres is a serial entrepreneur and community activist passionate about supporting LatinX entrepreneurs across the U.S. He previously served as VP of engineering at HubSpot.

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