Get All Access for $5/mo

Pre-Trip Travel Planning Want your trip to go smoothly? It can.if you follow these helpful tips.

Preparing for a trip for your small business involves a lot morethan booking airline tickets and a hotel. Careful preparation makesthe difference between a trip that runs smoothly and lets you makethe best possible impression with customers and clients, and one inwhich you feel, and appear, harried.

Use the following tips to make the next business trip for yoursmall business the best yet.

Locatedirections
Use online mapping services to chart your course from meeting tomeeting and determine how much time you need to get where you aregoing. Print your directions enough ahead of time so that you cancall the people you are visiting to clarify any part of thedirections that do not make sense. Factor in time for traffic sincemany mapping software programs give you the time it would take tomake a trip without traffic. Ask for suite numbers, floor numbersand any other details that can make the difference between being ontime and being late.

Prepare a list of key phonenumbers
In addition to having the numbers of all people you are visiting,it pays to have direct numbers to their assistants or other peoplein the company. These numbers will enable you to get past securityor find someone to speak to if your primary contact cannot bereached.

Confirmappointments
Few things are more annoying than showing up for a meeting thatsomeone has forgotten. In the best case, the person is in theoffice, but has overlooked the meeting, which is embarrassing allaround. If the person is out of the office, and the meeting iscancelled, your visit is a complete waste of time. Call to confirmappointments several days before a meeting.

Prepare formeetings
Print out notes from previous meetings or phone calls and have allpresentations printed out and ready to go. Start this well ahead ofyour departure to avoid running out of time waiting for a slowprinter to produce the materials you need. Also, have a list ofattendees when possible to give yourself a better chance ofremembering everyone's name when you get to the meeting.

Transfer key files to yourlaptop
If you usually work on a server in your small business, transferfiles you need on the road to the hard drive of your portablecomputer. This will enable you to access important information andwork on existing documents on the road.

Arrange fortransportation
If you are unfamiliar with the area you are visiting, researchtransportation options before you arrive. While a taxi from anairport or train station is almost always an option, some locationsare better served by van services or public transportation. Factorin the time of day you are arriving to account for the impact oftraffic on your transportation.

Prepare youroffice
Leave key contact information for your staff including timing forwhen you will be traveling between locations. This will enable theoffice to phone you, send important documents, and otherwisecontact you if a meeting is cancelled or they need you for someother reason.

Want to be an Entrepreneur Leadership Network contributor? Apply now to join.

Editor's Pick

Science & Technology

5 Rule-Bending AI Hacks to Make Your Mornings More Productive and Profitable

By 2025, AI will transform productivity by streamlining workflows and cutting costs. Major companies like Microsoft, Google, and OpenAI are leading the way, advancing AI into "Phase 3," where tools act as digital assistants. Discover 5 AI hacks to boost efficiency and redefine your daily routine.

Business Ideas

63 Small Business Ideas to Start in 2024

We put together a list of the best, most profitable small business ideas for entrepreneurs to pursue in 2024.

Science & Technology

5 Automation Strategies Every Small Business Should Follow

It's time we make IT automation work for us: streamline processes, boost efficiency and drive growth with the right tools and strategy.

Business News

Former Steve Jobs Intern Says This Is How He Would Have Approached AI

The former intern is now the CEO of AI and data company DataStax.

Marketing

5 Critical Mistakes to Avoid When Giving a Presentation

Are you tired of enduring dull presentations? Over the years, I have compiled a list of common presentation mistakes and how to avoid them. Here are my top five tips.