4 Google Sheet Hacks To Save Time While there are a ton of basic things you can learn to boost your productivity in Google Sheets, sorting through all the different features can be difficult. So, here is a list of Google Sheets tips and tricks you can use on a daily basis to boost your productivity and efficiency when using the spreadsheet program.

By Entrepreneur Staff

You're reading Entrepreneur India, an international franchise of Entrepreneur Media.

Unsplash

While there are a ton of basic things you can learn to boost your productivity in Google Sheets, sorting through all the different features can be difficult. While things like freezing rows, querying multiple sheets, inserting basic functions, and using shortcuts are useful, intermediate and expert Sheets users can further save time with some savvy tips and tricks you may not have known about. Because there is just so much potential within the free tool, it can be easy to miss certain tricks, especially because Google is updating the application regularly and new functions are being added all the time. Here is a list of Google Sheets tips and tricks you can use on a daily basis to boost your productivity and efficiency when using the spreadsheet program.

1. Intelligent Apps

Google Sheets has a wide array of different add-ons that you can add to Sheets via the Extensions dropdown menu. Many have specific uses, like mail merge apps, calendar apps, and email platform integrations. While these are useful on their own, there are also extensions inside the Intelligent Apps section of the Google Workspace Marketplace that are integrated with generative language models like OpenAI. These AI add-ons can go a long way in streamlining data, as add-ons like GPT for Sheets or the Google-sponsored plugin using Duet AI hook directly into AI models. When looking for add-ons, keep an eye out for the small green shield with a check mark, which means that the app passed an independent security assessment. A great example of this is summarizing longer paragraphs of text into a few words, something mathematical formulas are unable to accomplish.

2. Google Sheets Functions

The =CONCATENATE function is a popular function that combines data from different cells into a single cell and is one of the more useful functions, especially when dealing with large data sets that need to be merged into a single row. It's especially useful because =VLOOKUP functions can also be nested in it. It's also important to note that most functions can be combined with each other for even greater control and specificity. There are a ton of other useful functions out there, with the full list found on the Google website. If you ever have issues figuring out what a function does or how to format it, use the helpful popup that Google provides after typing in the name of your function.

3. Clean and Clutter-free Sheets

Keeping your data organized is often a good idea, but not just for aesthetic purposes. Certain features within Sheets can go a long way in boosting productivity by having fewer hanging data or random tables placed in your sheets. These data entries reduce data cohesion and increase the potential for unintended errors. To organize your spreadsheet, you can use the Borders function next to the paint bucket tool to artificially hide grid lines for specific tables you want to feature. You can also color-code data you want to feature using Format>Conditional Formatting and clicking the Color Scale tab. This will feature a range of data on a scale, giving a visual representation of high, medium, and low.

4. Keyboard Shortcuts and Macros

While it's the most obvious answer to increasing your productivity within Google Sheets, it's also the most legitimate. Mastering the most useful Google Sheets shortcuts will save you the most time in the long run, but not all shortcuts are actually useful. Here are a few useful, non-obvious shortcuts to know about in Google Sheets: Ctrl + Y uses the last function created, Ctrl + the arrow keys moves to the next blank cell, which is helpful in finding blank rows or columns, Shift + F11 inserts a new sheet, Ctrl + Alt (or cmd) + Shift + semicolon inserts the date and time while Ctrl + semicolon just inserts the date, Ctrl + backslash clears cell formatting and Ctrl + forward slash brings up the full list of Google Sheets shortcuts. Google Sheets macros are also a useful feature you can use if you find yourself having to do the same keystrokes over and over and can't accomplish what you need with a formula. To use macros, click Extensions>Macros>Record Macro and record the keystrokes you want to use, then set a shortcut for the macro. When you want to use the keystrokes, simply insert the shortcut you created.

Entrepreneur Staff

Entrepreneur Staff

Editor

Want to be an Entrepreneur Leadership Network contributor? Apply now to join.

Related Topics

Business Ideas

55 Small Business Ideas to Start in 2024

We put together a list of the best, most profitable small business ideas for entrepreneurs to pursue in 2024.

News and Trends

Travel and Lifestyle Brand Mokobara Raises INR 100 Cr in Series B Led by Peak XV Partners

Bengaluru-based luggage brand Mokobara aims to use the raised funds to expedite retail and global expansions in FY24.

Business Ideas

105 Service Businesses to Start Today

With this many ideas to choose from, you have no excuse not to get started today with your own service business.

Marketing

5 Ways ChatGPT Will Impact Digital Marketing

ChatGPT is creating ripples across the digital landscape right now. Here are five ways it can benefit your ads, campaigns and marketing strategies.

Technology

Tata Sons: Going 'FAB' With Semiconductors

Tata Electronics will be setting up a fab in Dholera, Gujarat, as well as an ATMP facility in Assam

Science & Technology

How Can Marketers Use ChatGPT? Here Are the Top 11 Uses.

With the recent developments in AI and the popularity of ChatGPT, you may want to integrate AI into your marketing practices. Find out how.