17 Things That Belong in Your Editorial Planner

If you're struggling with content marketing, organizing and keeping track of these fields should help.

learn more about Aaron Agius

By Aaron Agius


Opinions expressed by Entrepreneur contributors are their own.

Another deadline passes. It's been weeks since you published any new content, and now the thought of restarting the whole process feels overwhelming.

It's settled. You're just too busy to create content. No more content marketing for you. It's obviously not working for your business. And that's OK, right? It doesn't have to work for you just because it worked for your competitors.

Have you ever felt this way when you've fallen behind in your publishing schedule? I know I have.

Sometimes, it seems like it's just not going to work. But in the depths of that despair, you know what I've learned? The demands of good content marketing isn't the problem.

It's easy to blame external factors beyond our control. Things such as time, skill level and lack of support come to mind. These issues don't seem fixable, at least in the foreseeable future. But those things aren't the real problem.

They may seem like the problem. But the truth is, for content marketing to work it must first have a solid foundation. Think of it more like a machine than an art form. And, much like a machine, it needs schematics.

Enter the editorial planner.

Did you know that business-to-business marketers with a documented strategy are 28 percent more effective than those without one? An editorial planner is just one piece of the puzzle. But it's an important piece that drives your content efforts.

Related: Is Your Content Confusing Your Customers?

It transforms it from a simple idea into a structured system. If you work the system, then you can get results. It's that easy.

I'm sure you've heard about editorial planners before. But do you still feel confused about what to actually put into it? Don't worry, you're not alone in that confusion.

Naturally, how you lay out, share and access your planner depends a lot on personal preference. But regardless of how it looks, an editorial planner should include all of the following fields, at a minimum:

1. Status

For my blog and my clients' blogs, I use a simple seven-step publishing cycle to identify status: Idea, In-Progress, Ready for Review, Needs Revision, Final Editorial Review, Ready to Post and Complete.

2. Publishing date

Identify the date that the post needs to go live. Put that date in this field and stick to it.

3. Draft due date

Each piece of content has two basic stages: drafting and editing. Manage your time by setting a due date for the draft.

4. Editing due date

Similar to the draft due date, establish a time (prior to the publish date) that you want to have the final edit complete.

5. Working title

As you get into the post, your title may change a bit. But you need a solid headline to start. Put that beginning topic or title into this field.

6. Format

Content comes in many shapes and forms. A few different formats include blog, video, podcast and infographic, so be sure to specify the type of content you're trying to create.

7. Channel

This refers to the type of place where the content will be published. Channels include things such as website, email, newsletter, guest blog, Tumblr and LinkedIn publishing.

8. Category

Categorizing your posts makes it easy to see at a glance which topics you've already covered extensively. Doing so helps you balance your topic load to ensure you don't speak too much about any one thing.

9. Author

This field is important if you run a team of different writers. Use it to show who's responsible for creating the content.

Related: 6 Ways to Get the Most Out of Your Content

10. Editor

You'll also need an editor. Even if you write the posts yourself, it's nice to have a fresh pair of eyes to check for errors and improve your content's quality. Identify who's in charge of editing in this field.

11. Keywords

Chances are, you've got certain keywords you'd like to rank for. Put relative keywords into your editorial planner so they don't get overlooked in the writing process.

12. Persona

Writing for just one person can make your content feel more personal. But you've got to know who you're writing to. That's why we have personas. Track yours by putting that target persona in this field.

13. Call to action

A strong piece of content will end with an even stronger call-to-action. These calls can range from an engagement-building question to a soft sale on one of your products. Direct your writers on how they should conclude the piece by directing its call to action.

14. Editorial notes

Do you have any specific notes about the content? Perhaps you don't want to use a specific word or have a certain piece of content you'd like to link to. Put it right into your editorial planner so that it isn't forgotten.

15. URL

After you publish a piece of content, paste the URL into your editorial planner. It's an easy way to keep up to date on your content audits and easily find old posts to link to.

16. Number of comments

After a post goes live, it's important to understand its performance. Number of comments is just one way to measure the posts success. Keep a tally of it here.

17. Number of social shares

Another way to see how a post performed is through the number of social shares. You can do a total count or break it up by individual social channel, depending on your goals and the complexity of your social media marketing campaigns.

Which of these elements are missing on your editorial planner? Leave a comment below describing how you're going to improve your in-house content marketing process.

Related: Improve Your Content Marketing to Increase Your Business's Reach

Aaron Agius

Search, Content and Social Marketer

Aaron Agius is an experienced search, content and social marketer. He has worked with IBM, Ford, LG, Unilever and many more of the world's largest and most recognized brands, to grow their revenue. See more from Agius at Louder Online.

Related Topics

Editor's Pick

The Dark Side of Pay Transparency — And What to Do If You Find Out You're Being Underpaid
Thinking of a Career Change? Here Are 4 Steps You Can Take to Get There.
A Founder Who Bootstrapped Her Jewelry Business With Just $1,000 Now Sees 7-Figure Revenue Because She Knew Something About Her Customers Nobody Else Did
Everything You Need to Know About Franchise Law

What Is a Brand Personality? Here's How to Develop One.

Connect with your audience on a deeper level by giving and cultivating your brand a personality. Read here how to do so.

Business Ideas

55 Small Business Ideas To Start Right Now

To start one of these home-based businesses, you don't need a lot of funding -- just energy, passion and the drive to succeed.


How to Create a Thriving Workplace by Leading With Authenticity

Here's why authentic leadership is the key to building a thriving workplace.