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Build Great Customer Service Into Your Business With These 5 Tips Happy customers can become brand advocates, which leads to more customers.

By Scott Moyer

entrepreneur daily

Opinions expressed by Entrepreneur contributors are their own.

Positive customer service experiences can inspire emotional responses toward a business such as trust, gratitude and loyalty. Through word-of-mouth, every customer has the potential to become a brand advocate and bring you more business.

Try to create a "customer-service culture" of knowledge, communication, purpose and empathy in your business. With exceptional customer service, your profits will increase.

Related: Customer Support Is as Easy as 1, 2, 3

Below are some tried-and-true tips to improving your company's customer service:

1. Training regiment. Successfully selling a product without understanding the features and benefits is nearly impossible, especially when answering questions or providing advice -- that's where training comes in. When new employees start, they're often trained in the department for which they were hired, but what about other areas of the company?

It's important to get a 360-degree education of the business regardless of what division ends up being their ultimate residence. When an employee spends time in this type of training regiment, they're able to see the entire process from beginning to end, and team members can perform their jobs in the most knowledgeable and efficient way. In the same vein, customers who call customer service will always speak to someone with informed answers.

2. Internal reporting. Every employee should be able to speak to a customer as though they've been involved in the experience from the beginning. As a result, patrons know they are receiving individualized attention. A good way to implement better internal communication often comes from reporting in databases.

It's not enough to have the capability to record this information -- employees must actually use this system and be diligent about entering details clearly. Through this database, personnel can communicate knowledgably with each other and with any customer.

Related: Revive That Old-Fashioned Extra: Excellent Customer Service

3. Purpose through appreciation. Drilling the importance of customer service into employees is possible, but if they don't care about the company or the customer, or feel their jobs have no purpose, no amount of training will matter. What will make your employees care as much about customer service as you do? Making them care as much about the company as you do.

Unique incentives such as onsite workout facilities, provided meals and exceptional benefits can help ensure every employee feels appreciated. When team members feel valued, they're often grateful and show it through dedication to making the company successful. Bottom line: When you care for your employees, they'll care for the company's success and profitability.

4. The element of understanding. Empathy is an integral element of outstanding customer service. There's an old adage, "People don't care how much you know until they know how much you care." Trust is one of the most important, but often overlooked, factors in business because it ensures customer commitment, loyalty and word-of-mouth advertising.

Employees working with customers should be trained as great listeners and solution-oriented problem solvers. In this way, patrons can be satisfied their questions and concerns are taken seriously and effectively addressed.

5. Ditch the automation. Automated phone systems are impersonal and can be a hindrance to customer loyalty. Using live bodies to answer every call is more expensive, but the higher overhead results in greater customer-conversion rates from personal attention that absolutely makes up the difference.

Customer service matters -- and you'll know it when your company gets it right.

Scott Moyer is president of DriveSavers Data Recovery, where he is responsible for the ongoing development and execution of DriveSavers Alliances and Channel Programs and strategies. Before joining DriveSavers, Moyer was in new product development at ConAgra Grocery.

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