Don't Even Think 'Merger' Without Taking These 5 Steps First There are plenty of ways for mergers to fall through, but not all are destined for failure. Follow five steps to prevent any last-minute meltdowns.

By Michael Burdick

Opinions expressed by Entrepreneur contributors are their own.

psisa | Getty Images

What was supposed to be a sunny $2 billion acquisition of U.S. television manufacturer Vizio by Chinese company LeEco went south when the latter had trouble coming up with the money. The deal reportedly included a $100 million fee should LeEco terminate the agreement, prompting Vizio to file a lawsuit.

Vizio alleges that LeEco executives deliberately misrepresented the company's financial situation and used the merger to obtain confidential information. The situation between Vizio and LeEco seems particularly volatile, but it's not unusual for mergers to go belly-up once both parties gain access to each other's books.

While numerous companies attempt to journey through the mazelike jungle of mergers and acquisitions, Harvard Business Review reports that 70-90 percent of those attempts end in failure. The terms of mergers can be complex, but experienced business leaders should learn to recognize the red flags that indicate they might be headed into a tumultuous situation.

Related: 3 Entrepreneurial Lessons From the Amazon/Whole Foods Mega-Merger

Doing your due diligence.

Selling your company -- or buying one -- involves digging up the skeletons of a poorly managed balanced sheet. In the earliest stages of a startup, it's not uncommon for entrepreneurs to have a somewhat cavalier attitude. They might loan themselves money or use a company credit card for personal expenses. These decisions can come back to haunt companies when someone digs into their financials.

Any companies involved in a merger should have spotless balance sheets. Both parties should be in good standing with the Internal Revenue Service, with updated tax information, sound legal documents and completed I-9s for all employees.

In instances where a public company is acquiring a smaller company that will comprise a substantial portion of the new body, all financials must comply with U.S. Securities and Exchange Commission disclosure requirements. Revising financials to this standard can take weeks, so it's a good idea to plan ahead.

It's equally important to allow plenty of time for due diligence. Even if you have the legal, compliance and tax knowledge necessary to navigate the process, it often takes much longer to complete than anticipated. It's exhausting, but unexpected surprises can derail the entire agreement if both sides don't exercise due diligence before the deal closes.
Related: Deal or No Deal? Here Are 7 Ways Due Diligence Can Help Before a Final Commitment

There are plenty of ways for mergers to fall through, but not all are destined for failure. To prevent any last-minute meltdowns, follow these steps to get everything in order:

1. Clean up your balance sheet.

Your company's assets, liabilities and equity shouldn't contain any line items that you aren't comfortable discussing. Be ready to explain everything to potential buyers and illustrate the earning potential of your business.

CB Insights has conducted research that indicates that 29 percent of startups fail because they run out of money. Yours isn't one of them, but your balance sheet needs to provide plenty of transparency regarding your financial position.

2. Update your capitalization table, and prepare it for pro forma analyses.

This step is important for your company and potential investors. A capitalization table can indicate how much you'll be diluted in certain situations -- such as if an acquiring company issues more shares. A report by Capshare found that company founders typically own far less of their company than they think.

Work to get your cap table as organized as possible, clarifying everything from various classes of stock and options to warrants. Whatever format you take -- there is no "right way" to organize your cap table -- be sure to include stockholder names, date of issuance, the number of shares owned, type of shares owned, date of disposition and some high-level commentary.

3. Have a sell-side due diligence team dive into your numbers.

A buy-side diligence team will dig into all details and scrutinize every last penny of your bottom line. Instead of being blindsided, hire a sell-side team to run your numbers and give you a chance to fix mistakes before buyers find them.

This might be as simple as cleaning up your customer database. If you don't have a standard naming convention for your customers, a quick outside analysis might indicate a heavily inflated churn rate rather than inconsistent naming.

Be sure to look beyond numbers, too. One of the biggest issues in the mergers and acquisitions world, according to a survey by Morrison & Foerster, is unrelated to financials -- 82 percent of respondents said cybersecurity is a major concern. It's much easier to fix mistakes ahead of time than it is to explain the situation to an exasperated and unsympathetic buyer at the last minute.

4. Make sure your data room can be updated.

An online data room -- also known as a virtual data room -- is a storehouse for your key information and documents. Critical documents such as contracts, financial statements, employee data and intellectual property information should all be housed in your data room, making the due diligence process as efficient as possible. The market revenue for virtual data rooms has ballooned to more than $800 million, underscoring the growing demand for this capability.

At the same time, the odds of you finding a buyer, signing a letter of intent, blazing through due diligence and closing in the same calendar month is next to impossible. As additional months of data are created during negotiations, you'll need to make that information available. Make it easier on your team by using an online data room that can be continuously populated with information as needed.

5. Create a timeline of priorities and responsibilities for due diligence.

Before you begin the due diligence process, do some self-diligence. Examine your contracts for any change of control provisions, which can make acquiring your company less valuable for a buyer.

When you pass over control of a company, it can trigger certain agreed-upon rights -- maybe you're required to pay out employee bonuses, or key suppliers might retain the right to renegotiate the terms of their contracts. Research by Meridian Compensation Partners found that about 75 percent of 160 companies involved in one study include cash severance for named executive officers in their change of control provisions. Be aware of any provisions and transparent about them throughout the process.

It's also important to shop around when you're debating selling your company. If you're approached out of the blue, take a moment and analyze the market. Your board members can prove a valuable resource in this instance because they have a fiduciary responsibility to get your shareholders the best deal possible.

Related: 5 Questions Every Entrepreneur Should Ask Potential Investors

The due diligence process is not for the faint of heart. It's long and drawn out, and some major issues might not bubble up to the surface until late in the process. Be thorough, but realize that time truly does kill all deals -- whether it's the loss of negotiating power or simply lost interest from a buyer.

In spite of all the due diligence in the world, merging with a company inherently carries some level of risk. Once you've had the opportunity to fully vet any deals and negotiate, you have to decide whether the reward is worth the risk.

Wavy Line
Michael Burdick

CEO of Paro

Michael Burdick is the CEO of Paro, the outsourced finance and accounting department for growing businesses. Paro's purpose is to empower people to do what they love.

Editor's Pick

'Catastrophic': Here's What You Should Know About the Debt Ceiling Crisis — And How a Default Could Impact Your Business
I Helped Grow 4 Unicorns Over 10 Years That Generated $18 Billion in Online Revenues. Here's What I've Learned.
Want to Break Bad Habits and Supercharge Your Business? Use This Technique.
Don't Have Any Clients But Need Customer Testimonials? Follow These 3 Tricks To Boost Your Rep.
Why Are Some Wines More Expensive Than Others? A Top Winemaker Gives a Full-Bodied Explanation.

Related Topics

Business News

7 of the 10 Most Expensive Cities to Live in the U.S. Are in One State

A new report by U.S. News found that San Diego is the most expensive city to live in for 2023-2024, followed by Los Angeles. New York City didn't even rank in the top 10.

Science & Technology

She's Been Coding Since Age 7 and Presented Her Life-Saving App to Tim Cook Last Year. Now 17, She's on Track to Solve Even Bigger Problems.

Angelina Tsuboi, a full-stack mobile and web developer who also happens to be a pilot, has always been solution-oriented.

Money & Finance

3 Ways to Create Multiple (Big) Streams of Income

Here are three ways to create multiple streams of income. These strategies require effort and resources but offer significant financial potential.

Growing a Business

6 Signs It's Time to Hire Employees for Your Startup

At a certain time, your business will begin to scale, and you won't be able to maintain the same output level if you don't have some help.


The Real Reason Why The Return to Office Movement is Failing is Revealed in New Study

There is a vivid sign of the disconnect between employees and their workplace, a glaring indication that companies need to revise their scripts to improve their hybrid and remote work policies.