Cyber Week Sale! 50% Off All Access

10 Must-Have Tech Tools for Producing Better Live Events Apps, ideas and resources that can inject new life into your next live meeting, conference or trade show.

Opinions expressed by Entrepreneur contributors are their own.

Social media, mobile devices and video-conferencing technologies are making it easier to attend important industry events virtually -- or skip them altogether. But for some industries, nothing beats a hands-on experience at a trade show or the sales opportunities created by face-to-face interactions.

Live-event promoters and tech innovators have responded with a wave of new tools aimed at giving live events a fresh pop. From major confabs such as Austin, Texas-based South by Southwest to others put on by small-business owners, these tools can help simplify the process of producing events, and might even entice more companies and individuals to attend and sponsor them.

Eventbase: free mobile event schedules and maps

There's no event too small for a custom, app-driven experience. Eventbase, by Vancouver, Canada-based Xomo Digital, can be used to offer free mobile event schedules and maps for conferences, trade shows and festivals.

Setup is painless -- simply a matter of filling out online forms with your event information. Users can then access your event via the Eventbase app available on iOS, Android, Windows Phone and BlackBerry. Basic event sites are free to build and distribute.

A premium version, including your event's own native app, social features like photo sharing, branding and interactive maps, is available starting at $750 per month.

Flavorus: ticket and payment processing

If you're selling or giving away tickets to your event -- whether to make money or to know how many people are coming -- Los Angeles-based Flavorus is the ticket.

Flavorus can help manage RSVPs and offers a brand-specific ticket and payment processing options, with tools for incorporating your company's logo and messaging. Users can purchase tickets online or via mobile devices. Advanced features include the ability to set up a will-call option, offer custom discounts or establish payment plans for pricey tickets.

The service starts at 2.5 percent of the ticket price, plus $1 per ticket. Big plus: It's free for free events, which is the smart bet to test drive the service.

Bag Tags Inc.: online retailer of custom credentials, name badges and lanyards

Keep in mind that live events do happen in-person, so it is worth investing in well-designed, low-tech items such as credentials, name badges and lanyards.

There are a number of affordable options for creating slick-looking event materials, but Evanston, Ill.-based Bags Tags Inc. stands out, with attractive around-the-neck event credentials for as low as $2 per badge. Custom lanyards start at about $3.60 each for 500 or less. Another plus: The company can handle last-minute orders.

Samsung: commercial displays

Every event can use some flash. So it's smart to explore the retail screens and displays. Samsung is the leader here, with a full line of LCD touch screens and full-wall displays aimed at business use. The company offers high-quality, distinctively shaped displays that are affordable -- a 32-inch LCD display starts at $584.

Keep in mind that a large commercial display is not a TV. It will be easier to set up than a TV, with easy-to-mount brackets and fewer connections.

Meraki: free event Wi-Fi

Attendees don't just expect great Web access -- they demand it. Offering high quality Wi-Fi is probably the single best thing you can do to keep your event top shelf. But it is about the most troublesome to execute. Network operators, phone and cable companies, and venue providers are at best inflexible when it comes to short-term event Wi-Fi.

San Francisco-based wireless company Meraki has a solution: a promotional agreement to give the access equipment needed away for some events. You provide the internet connection, and Meraki provides the Wi-Fi access via loaner equipment. To sign up, simply go to the company's website and apply. Your guests get a great internet connection. Meraki gets free advertising for its wireless services to targeted business niches.

3M: multi-touch displays

Interactivity has become standard for most events. St. Paul, Minn.-based 3M -- yes, the maker of the Post-it -- ships a full line of interactive, touch-powered screens and tables that can work well for smaller live events.

3M's tools enable multiple customers to interact with your company's content via a giant touchscreen computer. Design your booth or display properly, and a 3M touch display can engage a crowd of potential clients. We found it a surprisingly low-cost alternative to expensive, walk-up interactive kiosks. The basic 18.5-inch 3M Multi-Touch Display starts at $1,249.

kool. Party Rentals: online source for furniture rentals

A good host knows how to create a welcoming atmosphere -- and that includes a nice place to sit. If you're hosting your live events on-site -- or even in a rented space -- you don't want to be at the mercy of what's merely available when it comes to seating, tables, serving spaces and other furniture.

Phoenix-based kool. Party Rentals offers trendy furniture rentals for everything from casual events to formal galas nationwide. Our pick is the bartender and couch sets, which can turn any event into a hip lounge.

Perch: interactive displays

Live-space interactivity is no longer strictly for Disney World-scale events. New York-based Perch offers a turnkey interactive system that creates a two-way experience in any room at reasonable cost. The system alters the image being projected onto any surface, say a table or wall, in response to movement and activity near that surface. Images change when say, a customer picks up a product or clients walk into your booth or display.

The result can be a tantalizing dialogue starter between you and your audience. Pricing starts at $20,000 to $40,000 per event for a combination of hardware installation and software fees. But rental options exist, starting at $2,000, per unit per week.

Artsicle: online marketplace of art for rent

It's no secret that the art world has influenced major retailers like Bloomingdale's and the Apple Store. But artists also can bring a cutting edge, installation vibe to smaller live events.

It has never been easier to connect with such creatives. New York-based Artsicle offers art for rent starting at $25 per month. The site also encourages building relationships with its community of established and up-and-coming artists.

Pufferfish: custom content projection

Sometimes what you really want to do is just put on a good show. Our sleeper pick for special event effects is U.K.-based Pufferfish. The firm offers a spherical projection module that creates an eye-catching image globe that can play at the center of even a small conference room.

This giant orb displays your content in 360 degrees. The Pufferfish spheres are available in a variety of sizes, from roughly two feet to 11.5 feet in diameter. The purchase price is steep, starting at about $37,000. But the units can also be rented for events, starting at about $3,000 per day.

Want to be an Entrepreneur Leadership Network contributor? Apply now to join.

Side Hustle

'I Just Hustled': She Earned More Than $300,000 Wrapping Gifts Last Year — and It All Started With a Side Hustle

When Michelle Hensley lost her husband to cancer, she needed to figure out how to earn an income for her family.

Growing a Business

This Breakthrough Technology is Poised to Accelerate Your Company's Growth

Discover a breakthrough technology stacked on top of generative AI, now poised to revolutionize businesses across nearly every sector. Unlock unprecedented growth and profitability potential, achieving levels once thought unattainable.

Business Ideas

63 Small Business Ideas to Start in 2024

We put together a list of the best, most profitable small business ideas for entrepreneurs to pursue in 2024.

Science & Technology

You Have 1 Month Left to Prepare for These 5 AI-Powered Marketing Changes — Act Now Before It's Too Late.

Big changes in 2025 will redefine marketing as AI evolves rapidly, offering growth opportunities but also risks. Learn how to stay ahead in this week's video, covering new search platforms and avoiding over-automation.

Business News

Google CEO Sundar Pichai Says 'You'll Be Surprised' By How Google Search Changes Next Year

AI has already changed the look of search, but Google's CEO says there are more changes to come.