Get All Access for $5/mo

4 Small Changes That Will Make You More Productive Focus only on what you can control and/or influence.

By Beth Miller

Opinions expressed by Entrepreneur contributors are their own.

Monty Rakusen | Getty Images

If you are reading this, you probably think that you have the potential to be more productive. So what does productivity look like to you? The answer is probably about accomplishing those projects and tasks that will result in accomplishing your personal and professional goals. Right?

In the book 7 Habits of Highly Effective People, Habit 1 is Be Proactive. And in the Habit 1 chapter, Dr. Stephen Covey, introduces the Circles of Control and Influence. Dr. Covey states that proactive people focus their energy on those things they can control and they work on those things they can influence.

During a recent Accountability Workshop I attended, I was reminded of these circles and how they can be effective tools to increasing productivity in the workplace. Let's face it; no one is creating value or being productive by spending time worrying about things such as hurricanes, terrorism, or economic recessions. We all get paid to produce, not worry.

Related: Become a Productivity Monster by Eliminating These 5 Time-Wasting Habits

Here are four great techniques I learned that you can use to improve your productivity as well as those around you:

1. Meeting agendas.

Review your agenda before distributing it and ask yourself "Are the items on this agenda things that I or someone in the meeting can control or influence?" Then remove any items that don't meet these criteria. This technique has helped many managers to decrease the time they spend in meetings and increase the amount of time they have to execute.

2. Skipping irrelevant meetings.

Have you found yourself being asked to attend meetings when the agenda items are ones you have no control or influence over? One executive determined that he had a standing weekly meeting where he was not adding any value. So he approached the owner of the meeting. They both agreed that his time would be better spent on other activities and instead, if they needed him to answer a question, he would be available to respond to texts when the meeting was taking place. The result was that he freed up over a week of his time annually for those things he had control and/or influence.

3. Conversations with employees.

There may be people on your team or people you interface with who spend a lot of time outside the Circles of Control and Influence. When they start down the "path of worry" ask them --"Is this something you can control or influence?" And if the response is no then it is your opportunity to remind him/her that worrying about something that he/she has no control or influence is a non-productive activity. I introduced this technique to a business owner after she shared her frustration with one of her key employees who spent a lot of time worrying about things out of her control. When I had my next meeting with her she was ecstatic. Not only had the technique decreased the amount of worrying by her key employee, the employee started using the technique during her team meetings.

4. Emails.

Are you on a distribution list, which is discussing issues that you have no control or influence? Then it is time to ask to be removed from the list. Start by setting aside some time on your calendar and review the emails you are receiving. Then talk to the person who owns the distribution list that you are unable to control or influence the situation. Get curious first by asking what input they are expecting from you. If you still believe you can't control or influence the issue, request that your name be taken off the list.

Related: 7 Healthy Habits That Maximize Your Productivity Every Day

Which of these four techniques are you committed to starting in the next week so you and/or your team can be more productive?

Beth Miller

Leadership Development Advisor, Speaker, Executive Coach

Beth Armknecht Miller is a certified managerial coach and founder of Executive Velocity Inc., a boutique firm offering talent management and leadership development solutions. She chairs a monthly Atlanta meeting for Vistage, a company that hosts advisory meetings for small business CEOs. Her latest book is Are You Talent Obsessed?

Want to be an Entrepreneur Leadership Network contributor? Apply now to join.

Editor's Pick


Inflation's Next Victim Is Your Freedom — Here's Why

We get it… Most people are tired of hearing the same old story about how the American Dream is dead; however, there's a different, more bleak aspect to that reality that far too few people have yet to realize.

Business Solutions

Set Your PC-Using Employees Up with Windows 11 Pro for $25

This updated operating system features top-of-the-line security, AI support, and more.


How Adopting a 'Miracle Mentality' Can Transform Your Life

On this episode of 'The Jeff Fenster Show,' Tim Storey shares his insights on the role of mentors, the importance of humility, and the keys to achieving success.

Growing a Business

Free Webinar | July 10: How to Get Your Products Sold in Stores

Join Ross MacKay, co-founder of Daring and founder of Cadence, as he shares his expertise on successfully getting your products onto store shelves. With experience in placing products in over 40,000 stores nationwide, Ross will provide actionable insights on creating a demand-driven brand from the start.

Business Solutions

Download Images in Bulk with This $30 Lifetime Subscription

This Imaget Bulk Image Downloader enables batch image downloading with 100-percent quality retention.

Business Ideas

63 Small Business Ideas to Start in 2024

We put together a list of the best, most profitable small business ideas for entrepreneurs to pursue in 2024.