How This Simple Trick Can Keep You Organized Every Day This entrepreneur uses the 'Daily Gabe' method to stay on track.

By Yair Tygiel

entrepreneur daily

Opinions expressed by Entrepreneur contributors are their own.

Rennett | Stowe
Being entrepreneurial doesn't always mean that you're a whiz at prioritizing and organizing. These are skills that take time and training to develop.

Every so often I find myself overwhelmed by endless task lists that only seem to get longer, not shorter. To remain focused and to start each day with a clear, goal-oriented mission, I use a trick that I like to call the "Daily Gabe."

For 10 minutes each morning, before I get lost in the minutiae of checking my email and starting unorganized tasks, I pretend that I have a boss and his name is Gabe. Gabe understands my business' priorities profoundly and has a laser focus on the long-term vision. He gets the interplay between the micro and macro things that need to get done to achieve that vision. Every morning Gabe expects an email spelling out the (approximately) five things I must do today and a handful of things I probably should do (if I can get around to them). The musts must be achievable before I decide to call it a day.

Related: 20 Lists Every Entrepreneur Should Create

In the evening, I spend a few minutes revisiting my Daily Gabe. How close am I to finishing my musts? Is there something that I put off all day that I could easily complete right now? If there is, I do it immediately.

The last step is sending the Daily Gabe summary. Gabe expects to be informed of the musts I accomplished and an explanation of those that are postponed.

Related: 5 Tips for Getting the Most Important Things Done Every Day

What makes this trick work for my business partner and I is that we actually send these emails to our advisor daily. His name happens to be Gabe. And although he doesn't always respond to our morning lists and our evening summaries, he holds us accountable. When he doesn't receive an email, he checks in. When the list is too long he culls it. If the list contains things that seem unclear, too large, unfocused or misguided, he responds with advice. Gabe doesn't act as a boss -- he doesn't commend, reprimand or instruct, he merely advises -- but this structure makes us feel responsible. He expects us to get through our list. And after all, who would ever want to disappoint Gabe.

Being your own boss has many advantages -- the joy of determining what is and isn't important can't be understated -- but sometimes it helps to pretend. The secret truth is that nothing alleviated the stress of a seemingly endless task list until I began imagining I had a boss. I'm still fully in charge, but now I'm learning to stay organized. Your Gabe needn't be a formal advisor -- he or she could be a partner, a trusted associate,or even a significant other. Anyone willing to call you out and help you stay organized while still being fully in charge.

Related: This One Strategy Can Help You Stick With Your Good Habits Every Day

Yair Tygiel

Founder of CoCo & Co

Yair Tygiel is a founder of CoCo & Co, a roving coconut business with a focus on ethically sourced and sustainably produced products. 

Want to be an Entrepreneur Leadership Network contributor? Apply now to join.

Editor's Pick

Related Topics

Business News

Former Pediatrics Professor Donates $1 Billion, Makes Albert Einstein College of Medicine Tuition-Free

Dr. Ruth Gottesman's husband left her $1 billion in Berkshire Hathaway stock with the following instructions: "Do whatever you think is right with it."

Devices

Get a 15-inch MacBook Pro for Less Than $375

Save on this refurbished MacBook Pro for a limited time.

Thought Leaders

10 Simple, Productive Activities You Can Do When You Aren't Motivated to Work

Quick note: This article is birthed out of the urge to do something productive when I am not in a working mood. It can also inspire you on simple yet productive things to do when you're not motivated to work.

Business News

'Next Tesla' Electric Car Startups Hit Speed Bump: 'Investors Want To See Demand'

Electric vehicle companies large and small, from Ford to Tesla to Rivian, are dealing with cooler-than-expected demand for EVs.