Get All Access for $5/mo

7 Steps to Regaining Your Focus If you're prone to distraction, these techniques can help you refocus in as little as 60 seconds.

By Jane Porter Edited by Dan Bova

Opinions expressed by Entrepreneur contributors are their own.

Shutterstock

Daphne Vandergrift Elizalde had been running her Newport Beach, Calif., art consulting business for 12 years when she decided to start a second company. For this lifelong multitasker, running two businesses didn't seem too daunting

But after she founded her customized chocolates business in 2010, juggling multiple tasks seemed more distracting than productive. Taking a phone call while also working on a packaging design, for example, meant she either focused too little on the conversation or had to go back and double check her work.

Elizalde finally decided to quit multitasking. When she began thinking of other unfinished tasks, she no longer tried to juggle multiple things, but instead jotted down whatever came to mind and returned to it later. "Cutting out that multitasking is very hard in the beginning," she says, "but it makes a world of difference."

As a small-business owner, you can spend entire workdays jumping from one task to the next. To help you cope, try these seven ways to regain your focus in as little as 60 seconds.

Related: 12 Tips for Time Management

1) Remind yourself why you're in business.
You may lose focus if you fixate on negative thoughts about your work -- email is overwhelming; there's not enough time; no end is in sight. If you're unfocused because of such distracting feelings, take a minute to redirect your mind by reminding yourself what made you get into business in the first place, says Ruth Klein, a Santa Monica, Calif., productivity coach who worked with Elizalde. You might think of three work-related things you're grateful for or read a client testimonial to motivate you, she says.

2) List your top priorities.
Sometimes, you may have trouble focusing because it's hard to decide what you ought to do first. In such instances, take a minute to write down your top priorities or tasks for the day, says Andrew Goliszek, author of 60 Second Stress Management: The Quickest Way to Relax and Ease Anxiety (New Horizon Press, 2004). "You can always look at that to do list, and it will get you back on track. It shows you concretely what you need to do."

3) Synchronize your breath and body.
When you close your eyes for a minute and concentrate on the sound and feeling of your breath, you re-energize the body with oxygen, says Joel Levey, cofounder of Wisdom at Work, a Seattle-based productivity training consulting firm. Take a minute to coordinate your breath with a word or movement. For example, you can mentally say the word "here" with each inhale and "now" with each exhale, Levey says. You also can lift your arms overhead with each inhale and lower them with each exhale. When you match your breath with a word or movement, "you are synchronizing the frontal lobes of the brain that help you focus, the motor cortex that controls movement and the speech centers of the brain," Levey says.

4) Drink a glass of water.
It may sound simple, but if you're having difficulty staying on task, pause and drink eight ounces of water. While your impulse might be to grab a cup of coffee, too much caffeine can leave you frazzled. Try water instead. Not only will getting up to pour yourself a glass force you to change your thought process, it also will keep you hydrated, which makes you more alert, Klein says.

5) Download an awareness chime app for your smartphone.
Some smartphone apps can help you refocus by sounding an awareness chime at random times throughout the day, Levey says. Some examples include Insight Timer for $2 and ZenChimes, which is free. As an alternative, Levey suggests snapping your fingers as a mental trigger. "Just to have those little auditory pings throughout the day will remind you to get into focus," he says.

Related: 10 Steps to Getting Started With Google Apps for Business

6) Clear your desk -- and mind.
When your desk is cluttered, your mind can be cluttered, too. If you're feeling unfocused, take a look around your workspace to see if papers are piled up everywhere. If so, Klein suggests placing everything on your desk in a box and putting it out of sight. "When we see a lot of papers and things piled up, we immediately go into anxiety," she says. "If it's out of sight, it's out of mind." At the end of the day, spend half an hour organizing what's in your box so you know what your next priority will be.

7) Place a distinctive object on your desk.
While it's important to keep your workspace free of distracting clutter, it can be useful to place an object on your desk that triggers you to refocus, Levey says. It could be something as simple as a flower, a candle or even a can of beans. By associating the object with the need to stay on task, you will be reminded to get back to work each time you look at it.

Related: How to Maintain the Focus to Run a Business

Jane Porter

Writer and editor

Jane Porter is a freelance writer and editor based in Brooklyn, NY. You can find more of her work at Janeroseporter.com

Want to be an Entrepreneur Leadership Network contributor? Apply now to join.

Editor's Pick

Business News

How to Be a Billionaire By 25, According to a College Dropout Turned CEO Worth $1.6 Billion

Austin Russell became the world's youngest self-made billionaire in 2020 at age 25.

Living

Taylor Swift Has a Lucky Number. And She's Not the Only High Performer Who Leans Into Superstitions to Boost Confidence.

Even megastars like Swift need a little extra something to get them in the right mindset when it is game time.

Business Ideas

63 Small Business Ideas to Start in 2024

We put together a list of the best, most profitable small business ideas for entrepreneurs to pursue in 2024.

Marketing

SEO Trends You Need to Be Aware of Right Now, According to a Seasoned Pro

Navigate the future of search engine optimization to elevate your online presence and drive meaningful engagement.

Career

These 3 Big Tech Companies Offer 6-Figure Salaries and Easy Interviews — Especially If You Follow This Expert's Advice

There are far more candidates than positions, so being strategic on the job hunt is key.

Health & Wellness

4 Habits I Cultivated to Become a Healthier, More Effective Entrepreneur

By the time I hit mid-life, some of my bad habits were becoming a risk to my long-term business goals — and my health. Here's how I was able to change them.