Get All Access for $5/mo

6 Breezy Steps to a Productive Meeting When done correctly, meetings can serve as a company chiropractor and get everyone back into alignment and rejuvenate your team.

By Jess Ekstrom

Opinions expressed by Entrepreneur contributors are their own.

Shutterstock

There are a lot of people who believe meetings are toxic. That they are a disruption to the workday and all talk, no action. But when done correctly, meetings can serve as a company chiropractor and get everyone back into alignment and rejuvenate your team.

Related: Work Less, Work Better. Use These 5 Steps to Design Your Perfect Week.

Here are some ways to get the most out of meetings:

1. Be selective about your meetings.

Only call a meeting when it's needed. If you call a meeting to discuss everything, your staff most likely won't take it seriously. If you're selective about when you call your meetings, people will be more likely to come prepared and listen.

2. Write out your goals.

Have tangible outcomes for your meeting and write them down beforehand. No matter how experienced you are, it's easy to forget what you want to go over. Writing down your goals will also keep you on track and prevent you from going off track.

3. Ask questions.

It's important that meetings aren't just centered around the CEO or leader and only his or her thoughts and needs. Meetings should make every person feel heard and included. If your team feels like they're a part of the idea, they'll be more willing to put in the work to get it accomplished.

Related: 5 Reasons In-Person Meetings Still Matter

4. Take notes.

It's easy to think you're going to remember everything that was covered, but you won't. Either take notes yourself or designate someone else to and then send them out to the whole team after the meeting.

5. Be concise.

Make your point, and move on. Trust your employees that they'll hear you the first time. When you drag out a topic, it changes the mood of a meeting from productivity to a chore.

6. Designate next steps.

This is what differentiates a good meeting from a bad one. Did you answer the question: now what? Create hard, tangible steps your team can leave with. Don't just leave with concepts -- leave with actions and a timeline attached to them.

Meetings done right should leave people hyped and energized about the future. Make sure they can channel that energy with specific tasks and direction.

Related: 5 Ways to Not Waste Your Employees' Time at Meetings

Jess Ekstrom

CEO and Founder of HeadbandsOfHope.com, Speaker and Author.

Jessica Ekstrom founded Headbands of Hope when she was a senior in college in 2012. She created the company to bring joy back to kids who have lost their hair and help fund childhood cancer research. Headbands of Hope has given tens of thousands of dollars to childhood cancer research and has donated headbands to every children's hospital in the United States.

Want to be an Entrepreneur Leadership Network contributor? Apply now to join.

Editor's Pick

Business Solutions

Increase Productivity with This Microsoft 365 Subscription, Now $25 Off

It can make the entrepreneur life a lot easier.

Business News

Apple Pay Later Is Ending. Here's What's Taking Its Place.

The program was available for less than a year.

Leadership

This Artist Answered a Businessman's 'Powerful' Question — Then His Work Became 'the Poster Child for Juneteenth': 'Your Network Really Becomes Your Net Worth'

Reginald Adams was the executive director of a Houston-based art museum for more than a decade before he decided to launch his own public art and design firm.

Leadership

Harvard Business School Professor Says 65% of Startups Fail for One Reason. Here's How to Avoid It.

Team alignment isn't nice to have -- it's critical for running a successful business.

Business News

Here's What Companies Are Open and Closed on Juneteenth 2024

Since it became a holiday in 2021, Juneteenth has been recognized by some major corporations as a paid day off.

Growing a Business

I Hit $100 Million in Annual Revenue by Being More Transparent — Here Are the 3 Strategies That Helped Me Succeed

Three road-tested ways to be more transparent and build relationships that can transform your business — without leaving you feeling nightmarishly over-exposed.